City of Houston
Applications accepted from:
ALL PERSONS INTERESTEDJob Classification:
SENIOR OFFICE ASSISTANTPosting Number:
33871 Division:
MAJOR OFFENDERSReporting Location:
1200 TRAVIS ST.
8TH FLOORWorkdays & Hours:
MONDAY - FRIDAY; 9:
00AM - 5:
00PM Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSAssists manager(s) and assistant manager(s) in the coordination of office management and operational activities by performing varied clerical tasks and administrative support duties in the assigned division.
Responsibilities:
Answers telephone to screen and distribute calls, takes messages and answers simple questions.
Greets and announces visitors.
Receives and directs inquiries or comments regarding services.
Opens, sorts and distributes mail.
Handles incoming routine correspondence using standardized responses or formats.
Sends faxes, packages and mail.
May carry out a business operation function or project based on goals and instructions established by supervisor.
Photocopies, collates and distributes correspondence, procedures, articles, reports, policies, bulletins, etc.
Handles other reproduction needs including assembling manuals and reports, collating and binding or arranging outside services when needed.
Types and proofreads correspondence, reports, forms, documents, etc.
Composes and prepares simple and routine correspondence for supervisor's approval.
May maintain correspondence and assignment logs.
Tabulates and prepares periodic and special reports.
Maintains calendar by scheduling meetings and appointments and making travel arrangements.
Prepares and submits expense reports for management personnel.
Gathers and prepares materials and information for staff and business meetings and presentations.
Coordinates meetings by arranging meeting locations, distributing meeting notices, agendas and information, procuring audio/visual equipment, and ensuring proper setup.
May prepare meeting minutes.
Maintains a filing system for correspondence, time and attendance, reports, documents, complaints, financial records, budget information on section operations, general information on departmental operations, etc.
Procures necessary supplies and services (e.
g.
, office supplies, telephone change orders, equipment repair and maintenance, office furniture, office forms, etc.
)May prepare, verify, and report time and attendance for management's signature.
This job description is not to be construed as all-inclusive.
Instead, the job duties listed above are intended to describe the general nature, type and level of work to be performed.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS The position occasionally requires stooping or bending.
Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.
If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
Job Type:
Full TimeLocation:
Various, TexasAgency:
HOUSTON POLICE DEPARTMENTAbout the Company:
City of Houston.
Estimated Salary: $20 to $28 per hour based on qualifications.
ALL PERSONS INTERESTEDJob Classification:
SENIOR OFFICE ASSISTANTPosting Number:
33871 Division:
MAJOR OFFENDERSReporting Location:
1200 TRAVIS ST.
8TH FLOORWorkdays & Hours:
MONDAY - FRIDAY; 9:
00AM - 5:
00PM Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSAssists manager(s) and assistant manager(s) in the coordination of office management and operational activities by performing varied clerical tasks and administrative support duties in the assigned division.
Responsibilities:
Answers telephone to screen and distribute calls, takes messages and answers simple questions.
Greets and announces visitors.
Receives and directs inquiries or comments regarding services.
Opens, sorts and distributes mail.
Handles incoming routine correspondence using standardized responses or formats.
Sends faxes, packages and mail.
May carry out a business operation function or project based on goals and instructions established by supervisor.
Photocopies, collates and distributes correspondence, procedures, articles, reports, policies, bulletins, etc.
Handles other reproduction needs including assembling manuals and reports, collating and binding or arranging outside services when needed.
Types and proofreads correspondence, reports, forms, documents, etc.
Composes and prepares simple and routine correspondence for supervisor's approval.
May maintain correspondence and assignment logs.
Tabulates and prepares periodic and special reports.
Maintains calendar by scheduling meetings and appointments and making travel arrangements.
Prepares and submits expense reports for management personnel.
Gathers and prepares materials and information for staff and business meetings and presentations.
Coordinates meetings by arranging meeting locations, distributing meeting notices, agendas and information, procuring audio/visual equipment, and ensuring proper setup.
May prepare meeting minutes.
Maintains a filing system for correspondence, time and attendance, reports, documents, complaints, financial records, budget information on section operations, general information on departmental operations, etc.
Procures necessary supplies and services (e.
g.
, office supplies, telephone change orders, equipment repair and maintenance, office furniture, office forms, etc.
)May prepare, verify, and report time and attendance for management's signature.
This job description is not to be construed as all-inclusive.
Instead, the job duties listed above are intended to describe the general nature, type and level of work to be performed.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS The position occasionally requires stooping or bending.
Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.
If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
Job Type:
Full TimeLocation:
Various, TexasAgency:
HOUSTON POLICE DEPARTMENTAbout the Company:
City of Houston.
Estimated Salary: $20 to $28 per hour based on qualifications.
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